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Free email signature generator: Sign here.

Your name sits at the bottom of every email you send. Make it look like you meant it, copy it once, and paste it into Gmail, Outlook or Apple Mail.

You

e.g. Head of Marketing

Where to reach you

They already have it from your email. Add it if your signature gets forwarded or printed.

Links

Up to 4, shown as words (LinkedIn, Instagram), not icons. Words always load, and screen readers can say them.

Photo or logo

A link to an image that’s already online: your site, LinkedIn, Google Drive set to public. Email apps fetch images when the email is opened, and Gmail strips images embedded in a signature, so it has to be a link.

One more line

A tagline, your office hours, or “I work four days a week. No rush on replies.”

Look
Layout

Fonts every computer and phone already has. Email apps won’t load any others.

Accent color

Ultramarine reads at 8.39:1 on white, so your links use it. On a dark background it’s 1.96:1, so it fades in dark mode.

Preview

Your name
 
Signature made with Prolific’s free tool
Exactly what you’ll paste.

See the HTML (826 characters)

Nothing leaves this device. Your signature is saved in this browser as you type and is never sent to us or anyone else.

Put it in your email app

  1. Gmail.

    1. Open Settings (the gear), then See all settings.
    2. On General, scroll to Signature and choose Create new.
    3. Name it, click into the box and paste.
    4. Set it as the default for new emails and replies, then Save Changes at the very bottom.

    Watch for: Gmail caps a signature at 10,000 characters of HTML and drops embedded images, so your image has to be a link. The count is under “See the HTML”.

  2. Outlook on the web and new Outlook.

    1. Open Settings (the gear), then Accounts, then Signatures.
    2. Choose New signature and give it a name.
    3. Paste into the box.
    4. Pick it for new messages and for replies, then Save.

    Watch for: Paste in Chrome or Edge for the cleanest result. A signature made here doesn’t always reach classic Outlook on your desktop, so check both.

  3. Classic Outlook (Windows and Mac).

    1. Windows: File, Options, Mail, then Signatures. Mac: Outlook, Settings, then Signatures.
    2. Choose New (or +) and name it.
    3. Paste into the edit box.
    4. Set the defaults for new messages and replies, then OK.

    Watch for: Outlook on Windows draws email with Word, which ignores rounded corners. Your round photo shows square there, and only there.

  4. Apple Mail.

    1. Mac: Mail, Settings, then Signatures. Pick your account and press +.
    2. Untick “Always match my default message font”, or Mail restyles it.
    3. Paste into the right-hand box, then close the window to save.
    4. iPhone and iPad: Settings, Apps, Mail, Signature. Paste, then shake and tap Undo to bring the formatting back.

    Watch for: If the image shows as a blue question mark in settings, it usually still sends fine. Send yourself a test before you trust it.

More odds and ends

Questions

Signatures, explained.

  • Email apps fetch images when the email is opened. An image embedded in the signature itself (a data URI) is stripped by Gmail and blocked by others, and a pasted image often turns into an attachment. Put the image somewhere public, like your own website, and paste its address here. It has to start with https://.

  • Close, not identical. The HTML is built the way email apps like it: tables for layout, every style inline, fonts every device already has, and explicit image sizes. Outlook on Windows still shows round photos square, and dark mode changes your text color in most apps. Send yourself a test in the apps your readers use.

  • Icons are images, so they need hosting, they’re hidden until someone clicks “show images”, and they need alt text to make sense to a screen reader. Words load every time, in every app, and say exactly where they go.

  • Most dark mode apps turn dark text light and leave other colors alone, which is what the dark preview shows. If your accent is very dark or very light, it can fade on one of the two backgrounds, and the tool tells you when that happens. Links only use your accent when it’s readable on white; otherwise they use dark gray.

  • No. The signature is built in your browser and saved only in this browser’s storage, so it’s here when you come back on this device. Nothing is sent to us. The one request that leaves the page is your browser loading your own image link to show it. “Clear my signature” removes everything.

  • Yes. No account, no email address, no watermark you can’t remove. A small credit line is on by default and one checkbox turns it off.